General FAQs
-
We do offer onsite ceremonies and receptions. We can do indoor or outdoor.
-
See our transparent rental rates here.
-
We have room for 200 guests including the bridal party.
-
Please see the available dates information here.
-
Tours are by appointment only please. You can request a tour here.
-
In general, we believe the average budget of a couple getting married at White Meadows is between $15,000-$18,000 for all wedding expenses (venue, food, dress, DJ, photographer, etc.). We have had some creative couples with smaller guests lists host beautiful weddings in the $12,000 - $15,000 range, and we have had several lovely events here spending significantly more than the average.
-
No. Many venues have minimums because they make a commission from the caterer based on how much you spend. We don’t make a commission. This allows Caterers to keep their costs lower and pass the savings on to you.
-
We want you to have a choice on which vendors work for you. Who do you trust? Who works for your budget? Who do YOU want?
At this time, you can choose your own vendors (caterer, DJ’s/band, bartender, photographer etc.) as long as they are licensed and insured.
Food trucks are allowed if discussed in advance. Food trucks must also be licensed and insured.
As I learn more about vendors and create a relationship with them, I will make a list of our preferred vendors that you can choose from.
-
We are in a rural area. There are a few lodging options in Castle Rock. There are more options in Kelso/Longview which is about a 15 minute drive south on Interstate 5.
-
Within two hours of your ceremony, the decision to hold an indoor ceremony and/or reception can be made quickly and efficiently. Our facility size enables us to be prepared for a change in circumstance. Guests can sit at their tables while we move the center tables and make an aisle for the bride to walk down. You can stay warm and dry on your wedding day.
-
You will have access to the venue at the time listed on your contract, not earlier. Please plan accordingly!
-
Our answer is no. We do not have a “wedding coordinator" on site. The last thing we want is the opportunity for miscommunication. White Meadows will have a team member there to help you however they can (be an extra set of hands decorating, or to answer questions from your vendors and direct them as necessary, etc.) Their goal is to do everything possible to help your day go smoothly and ensure your day is as stress-free as possible! (But we still don't consider them a day-of wedding coordinator.)
-
White Meadows is happy to rent linens to you. In house, we always carry a supply of floor-length white cotton rounds, and white napkins. A custom linen quote is available, and we are happy to coordinate specialty linen requests. If you wish to provide your own linens, that is fine. Please give us 15 days notice.
-
White Meadows is a gathering place for weddings and other events. Please contact us for more information, including pricing.
Booking FAQs
-
To reserve a date email, us at Lisa@whitemeadows.net saying you are ready to book and the date if it is still available. We suggest you email us stating you are ready to book your preferred date and then include a backup date in case your preferred date is unavailable. Prior to booking a date, we hope you are able to come out in person to visit us. You can request a tour on our tour request page, but an in-person tour is not required prior to booking a date. Dates are reserved on a first requested basis. Whomever has requested to start the contract process from us by email first for a specific date will be first in line.
-
White Meadows must receive a deposit when the contract is signed to continue holding the date, we require a $1000.00 booking fee be paid. 50% is then required at a mid-point date. The mid-point due date will be specified at the contract signing. The final installment will be required 30 days prior to the event. You are welcome to send smaller, partial payments of any amount prior to the specified due date, so in effect creating your own payment plan on your own schedule. Please include the last names of the couple and the wedding date in the memo line if you are mailing a check. Full payment is due by the specified due date. We also reserve the right to request a credit card on file for any damages to the facility or grounds. Tax is applied to each payment.
-
Cash or Check
-
We do not keep a cancellation waiting list because cancellations are unpredictable. As soon as a date does become available we post it here.
Catering FAQs
-
We want you to have the choice on which vendors work for you. Who do you trust? Who fits your budget? Who do YOU want?
At this time, you can choose your own caterer and bartender as long as they are licensed and insured.
Food trucks are allowed if discussed in advance. Food trucks must also be licensed and insured.
As we learn more about vendors and create a relationship with them, we will make a list of our preferred vendors that you can choose from.
-
It's most efficient and most cost effective for couples to work directly with the caterer.
-
No. Many venues have minimums because they make a commission from the caterer based on how much you spend. We don’t make a commission. This allows Caterers to keep their costs lower and pass the savings on to you.
Planning FAQs
-
Music must stop by 10:30 p.m. This gives everyone enough time to wrap things up. Please remember that your guests and vendors need to be off the property by midnight.
-
No. We work and live here with locked gates to keep the animals in. For that reason, all deliveries must happen during the standard rental period. Please advise your vendors of this policy.
-
Yes, candles are allowed as long as the flame is completely contained in a candle holder. Tapered candles and any type of hanging candles will not be allowed for safety reasons.
-
2 weeks prior to the event.
-
Between 8:30 am and 4:30 pm Monday through Friday (except legal holidays) go to the Cowlitz County Auditor’s Office at 207 N 4th Avenue, Kelso. When you enter, the building, you'll go to the 2nd floor. Both the bride and groom must go, You'll need your driver’s licenses and your social security numbers. It's $72.00 with a debit/credit card or cashier’s check. No personal checks. All couples must wait 3 days after issuance of their marriage license, before the ceremony can be performed. The County Auditor’s phone number is (360) 577-3002 if you need to reach them.
-
Please put all trash in cans or bags and we will dispose of it.
White Meadows staff will handle all standard clean up (sweeping, mopping etc.)
Please leave all table clothes on tables, this is the easiest way to treat soiled areas.